Why automate? We answer some of the most common queries when thinking about going automatic – Part II

automate repairs maintenance property management

Welcome to Part II of our series where we’re looking at common queries around automating manual processes.

In our last article we asked about what can come to mind we use the word ‘automate’. And gave examples like robotic arms, automatic gear sticks and something as simple as Excel instead of a clipboard. We began this two part series looking at questions that answered the ‘why, what and where’ of automating manual processes in property management companies or contractor businesses. You can read that article here

In this second part we’re going to answer a few more questions about the practicalities of switching from manual to automated processes in property management companies and contractors – resources, technophobes and data.

Let’s dive in…

Our business doesn’t have a lot of resources, I don’t think we can switch, can we?

If you don’t have time to meditate for an hour everyday, you should meditate for two hours.”

If you’ve never heard this saying about meditation, let it sink in for a moment. We believe it sums up the ‘not having enough resources’ to go from manual to automated. If you think you don’t have enough resources, it might be because your resources are being wasted doing stuff that could be done more easily if it were automated.

Let’s rewind and ask the question, why do you think you don’t have enough resources to implement automation into your business? What resources do you think you need? Why are there limited resources? And if you really don’t have the resources to automate, might the short term pain of change be worth the long term gain of more time and improved processes and efficiencies?

I’m technophobic, how can Blockworx really work for us?

If there is resistance around automating due to technophobia, then there may be a cultural issue at play. Automating in a property management company or contractor business should be made as easy as possible with the right technology employed to allow for the most resistant in the organisation to get to grips with it. Automating has to be the opposite of difficult – automating must make business life easier and those who are nervous have to be reminded of this.

It can also be a gradual process, where the tech savvy are brought on board first, used as testers and who then teach and buddy with anyone who is nervous about using new automation.

I’m worried about data on the cloud, should I be?

Worrying about your data on the cloud is natural but not necessary. Our cloud storage will offer the protection you need. All of your data backups will be taken care of automatically so there’s no risk of losing anything. We comply with GDPR so you don’t need to worry about that aspect either.

When your property management company or contracting business decides to switch from manual to automated processes there is bound to be some resistance and hesitancy. The job of business leaders is to bring the team on board and communicate the benefits of what the change will bring. What will the future look like and how will automating contribute the future success of the business? Which might also lead to feelings of trust in the organisation that steps are being taken to secure the future of the business.

Take the time to overcome internal fears – talk to people about their concerns and put their minds at ease. Include everyone in the process and make sure the business has a roadmap from where you are now to where you want to go – which might (and should) extend beyond the implementation of the new processes.

Find the value in switching from manual to automated processes in your property management company or contracting business and you will make it easier to move ahead with a decision that could save you so much time, headaches and money.

If you’ve read the article and you’re interested in automating your repairs and maintenance, get in touch with us hello@blockworx.co.uk

Contractors can sign up today here

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